File sharing & collaboration

File sharing & collaboration
Scenarios for business
Sharepoint services
Hosted fileserver

File sharing and collaboration

Securely store and collaborate on company documents and data

Ensuring data is secure but also accessible to all of your colleagues, partners, co-workers and customers is a difficult task. Global Technologies Company offers three methods for distributing and sharing content, giving you options dependent on the type of data and collaboration requirement.

Businesses around the world need to share data. This data could be corporate documents, contracts, software etc. Up until now, sharing it between users in the same office has been easy via a basic file server or a shared NAS drive. However, more and more people are working remotely, data sizes are increasing and businesses need to share large amounts of data outside of their organisation. Global Technologies Company's collaboration from the cloud solves these issues.

Global Technologies Company's partners or account team are happy to advise on the best solution.


SharePoint Services SharePoint collaboration services provide an always-available place via your web browser to share documents, project plans, ideas, contacts, announcements, calendars and anything else your team needs. You can add internal and external users and access from anywhere. This is an excellent option for sharing and collaborating with Microsoft Office and associated document types. SharePoint also supports versioning, which can help ISO certified businesses track document workflows.

Hosted File Server An alternative to a NAS box or office file server. A hosted file server is delivered securely from Global Technologies Company's data centres and provides exactly the same experience as having the file server in your office. The only difference is that it can be accessed anywhere by anyone you wish to grant security clearance to, and we provide backup, security and archiving for your data so it will never be lost.

File sharing and collaboration

What problems does this service solve?

Share information and work collaboratively with partners, co-workers and customers in a centralised, secure location. Global Technologies Company cloud services mean that you can access your data anywhere whilst keeping costs low and ensuring data integrity.

Benefits

No management of equipment

Fully secure

Expandable, "pay as you go" storage

Access via PC, Mac and mobile

Backup and archiving

Available anywhere

Businesses around the world need to share data. This data could be corporate documents, contracts, software etc. Up until now sharing it between users in the same office has been easy via a basic file server or a shared NAS drive. However, more and more people are working remotely, data sizes are increasing and businesses need to share large amounts of data outside of their organisation. Global Technologies Company's collaboration from the cloud solves these issues.

What scenarios can hosted file sharing and collaboration aid?

Backing up data is very expensive >

When hosting your own data and information in your offices, often you will also be paying for a backup or off-premise service. This can be very expensive and is a duplication of effort and cost.
Solution
Moving your data to securely managed data centres means services are highly available from the off and are archived and replicated for you, meaning one, much lower, predictable cost.

Budget constraints >

One problem faced by all businesses, now more than ever, is a tight budget. Whilst demand for the latest IT services continues to increase, it’s becoming ever more difficult to get CapEx sign off for IT projects.
Solution
Hosted file sharing and collaboration from the cloud means you can 'pay as you go', giving you a low monthly cost to setup and then competitive pricing as your business grows. No need to buy machines or software.

Remote or home workers >

Businesses of all sizes are increasingly looking to enable remote workers, both those on the road and those wanting to work from home for some or all of their working week. This can present serious challenges to IT teams, who have to provide the platform to make this possible.
Solution
Having your files centrally accessible means that people in and outside the office can be given access to your company documents, quickly and safely.

Safety and security of data >

A problem for many businesses housing their business data in their office is security. Equipment is easily stolen or damaged, which could hurt any business where this data is critical to the operation.
Solution
Having your data stored in Tier 3 & 4 secure data centres means that your information is secure, isolated and is replicated to other Global Technologies Company data centres in the same country to ensure continuity of data.

No existing IT expertise >

Outside of IT-specific businesses, most start-ups will have little or no IT expertise and probably equally little desire to acquire it. With the myriad other issues that need attending to in order to get a business up and running, IT headaches are the last thing most entrepreneurs want to deal with.
Solution
Global Technologies Company services are very easy to use and ensure even an IT novice has the same capabilities as a much larger organisation. Global Technologies Company also has a network of partners able to provide additional help and expertise where required.

Business continuity >

Approximately 80% of businesses that suffer a severe IT failure close within 18 months and, even without such a catastrophe, any unplanned downtime can have a huge financial impact. However, whilst this creates an obvious need for business continuity provisions, building truly resilient, n+1 IT solutions is often prohibitively expensive.
Solution
With data being located in multiple Tier 4 data centres, your information is always safe. Many of the collaboration services include archiving and data restore in case you accidentally delete items or need to keep them for long periods of time. Using cloud computing, data is located safely on a highly available infrastructure which provides 99.99% access any day of the week.

Microsoft sharepoint services

File sharing through the web with microsoft sharepoint

Share information and work collaboratively with partners, co-workers and customers in a central, web-based location. Our hosted SharePoint collaboration services provide an always-available place to share project plans, ideas, contacts, announcements, calendars and anything else your team needs in order to get the job done.

Benefits

Accessible from any location with an internet enabled device

Low cost per user

Easy to setup and use

Out of the box "look and feel" templates

Integrates with all Microsoft products including Hosted Exchange

Sites secured with SSL 128-bit encryption

Anti-Virus protection


Document Sharing Users can browse a document library to share documents with team members. Document libraries support features such as sub-folders, file versioning and check-in/check-out. Using a compatible XML editor, create a form library for your XML-based business reports or purchase orders. Using the search engine, team members can query most lists and all document libraries that are on the SharePoint site. They can search the entire site or a single list within it, or they can search for a particular contact in the contact list.

Team Workspaces Your Team Workspace is a web environment focusing on one or more tasks, projects or documents, such as a product launch, a company rebranding effort or a new customer. Team members work together on documents and periodically update copies that have been saved to the Team Workspace site.

Administrators (and team members with 'create sub-site' rights) can generate a Team Workspace site from any compatible Microsoft Office 2007 application (Word, Excel, or PowerPoint), or by using a web browser to access a document list on the SharePoint site.

SharePoint uses document tracking/versioning, helping your team efficiently track and manage document creation and editing. Creating a Team Workspace site with shared attachments enables team members to email a review link to other team members who then have the ability to scroll back to previous versions or retrieve deleted data.

Meeting Workspaces A Meeting Workspace site offers a productive approach to workgroup collaboration. Similar to a Team Workspace site, it enables team members to manage meetings and documents by using web parts (page components), lists and document libraries. Using Microsoft Outlook 2007, you can send meeting notices and invitations to team members. This automatically creates a Meeting Workspace; or you can create a Meeting Workspace in your SharePoint site via a web browser.

You can also create a Meeting Workspace site for recurring meetings so team members can track the progress of ongoing tasks or projects. Your team members can create a site or workspace for collaboration on Web pages, lists and document libraries, or they can create a site to manage a new team or project, collaborate on documents or prepare for meetings.

Discussion Boards Discussion boards provide a forum for topics that interest your team. For example, you can create a discussion board that enables team members to propose and discuss ongoing activities. Each discussion board has icons for starting, sorting, filtering, switching views or changing designs. Another feature (Web Discussion) enables users to attach comments to specific SharePoint pages or documents.

File sharing and collaboration

What problems does this service solve?

"Hosted Desktop services matched with centralised file storage helped our organisation collaborate effectively"

Dr. Gwen Griffith-DicksonLokahi Foundation

More and more businesses are moving their typical officer file server on to a hosted platform to ensure that their important business data (such as customer information, financial information, documents and more) are looked after, backed up and protected by both physical and electronic security measures.

Losing valuable data can cost a business thousands of pounds and countless hours of delay.

By using a versatile hosted file server, you can access your files over the internet or with secure VPN, just like a mapped network drive - from anywhere in the world. Control permissions and security on your folders and data easily whenever and however you wish. A hosted file server presents no difference in terms of usability from a normal office file server.

Your file server is isolated from other any other users and provides you with full control and access to the data any time.

Each hosted file server resides on Global Technologies Company's cloud platform, meaning that it is always highly available, residing on the latest data centre storage equipment and kept safe for you at all times.

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Level 7, 91 Phillip Street, Parramatta, NSW, 2150

Tel: +61-2-9891-0099
Fax: +61-2-9891-1771

E-mail: info@globaltechnologies.com.au

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Notice:

Dear Customers and Visitors,
Recently we have found that there are some overseas telemarketing companies who are using our company's name to market their products and services in Australia. We DO NOT have any relationship with them and as they are overseas we don't have any control over their actions.
We have filed a complaint to ASIC (Australian Securities and Investments Commission: ASIC is Australia's corporate, markets and financial services regulator) and will work with them to come to some resolution. Till than we advise:

Not to provide any personal or sensitive information to those telemarketer.
Try to discourage conversation with them.
Warn them not to call you again and remove you from their call back list.

We are always here to help you, but in this scenario we can't take any kind of liability as an Australian Business.
Thank you for your support,
Regards,
Vivek Trivedi
Director
Global Technologies Company Pty Ltd.